Setting up email in Outlook 2010

This post will walk you through setting up a new email account in Microsoft Outlook 2010.  Here’s a list of topics that we will cover:

  • Auto Account Setup
  • Manually creating a new email account
  • Accessing your account settings
  • Setting up incoming mail settings
  • Setting up outgoing mail settings
  • Changing your name as it appears to the recipients of your emails
  • Edit your advanced settings so you can send email while traveling

Auto Account Setup in Outlook 2010

Use these instructions if you would like Outlook 2010 to automatically detect your account settings. To manually enter your account settings, skip to the next section titled “Manually creating a new email account.”

If you are accessing Outlook for the first time or want to add an additional email account, go to the File menu, click on Account Information and select Account Settings.  The Account Settings window will open.

Click the New button to start the Add New Account wizard.

Select  POP3 and click Next. You can use the Auto Account Setup to  automatically set up and configure Outlook 2010. Enter your name as you want email recipients to see it in the Your Name field. Enter your email address into the Email Address field. Type in your password, retype it to confirm and then click Next. Outlook 2010 will attempt to automatically configure your account, which may take several minutes. When it has completed, you will see a result screen indicating whether it was successful.

If the Auto Account Setup was successful, you’re finished! If Outlook does not detect your account, you can select Manually configure server settings or additional server types. Use the instructions in the next section starting at Step 3.

Manually creating a New Email Account in Outlook 2010

Use these instructions if you are unable to automatically set up an account, or if you would like more control over your account settings.

1. Open Outlook 2010.  If this is your first time running Outlook, a window similar to the following may appear.  Click next and select Yes when asked if you want to create a email account.

2.  Select “Manually configure server settings or additional server types” and click the Next button.

3. Select the Internet E-mail type of account and then click the Next button.

4.  A window will open displaying User Information, Server Information and Logon Information. Add your name as you want it to appear to the recipients of the emails you send. Next add your email address, the account type,  and incoming mail server. If Vision Design hosts your email, your incoming mail server will be mail.YourDomain.com (replace your domain as needed–i.e. mail.visiondesign.com). Your outgoing mail server is provided by your Internet Service Provider; you may need to contact your ISP for this information.

5.  You can access other settings to edit by clicking on More Settings in the Internet Email Settings window. The window will open to the General Tab. Outlook automatically names your account after the email address, but you can change the name here. This name is for personal use, so you can label whether it is a work or home email address, for example. It’s also a good idea to fill in the Organization and Reply Email fields so that the recipients of your emails know who you are and how to contact you.

Advanced Options For Sending Mail

1.  If you are traveling, you can connect to Vision Design’s server to send outgoing mail from another location. To do this, begin by selecting the Tools menu at the top of the window, then click on Account Settings.

2.  When the Account Settings window opens, select the email account you wish to edit and click Change.

3.  A window will open displaying your current account settings. Under the heading Server Information, change the Outgoing mail server from your local internet service provider (ISP) to your mail server provided by Vision Design Group (mail.YourDomain.com).

4.  Since your domain on Vision Design’s server won’t allow sent mail (SMTP) without a valid username and password, click on More Settings and select the Outgoing Server Tab. Check the box that says “My outgoing server (SMTP) requires authentication.” Then select the “Log On Using” radio button and enter your email address, password and check “Remember Password.” When you are finished, click OK.

5.  Outlook will now use Vision Design’s server to send outgoing mail.

About Brad Burmeister